"The community must recognise that our success as a water utility is their success as a community"
As public utilities face rising costs, growing scrutiny, and a rapidly evolving digital landscape, communication has become a critical part of building trust and securing support for long-term investment. In Portland, Oregon, Felicia Heaton, Communications Director at the Portland Water Bureau, is leading the charge with creative, values-driven engagement strategies that connect with the community and bring visibility to the essential work of water utilities.
How do you think communication in the water sector has evolved in recent years?
As the cost of maintaining our infrastructure soars and public utilities battle for funding, it is increasingly important to demonstrate the value of water and the critical services we provide to our communities.
At the same time, the overall communications landscape has shifted drastically. People want to be informed immediately, concisely, and by people and organisations that align with their values. Distrust in government and news media is amplified on TikTok, X, Instagram, and other social platforms. It’s imperative that water communicators evolve to keep up!
We’ve diversified our tools and methods to capture our community’s attention and meet our customers where they are
We’ve diversified our tools and methods to capture our community’s attention and meet our customers where they are. We’re emphasising values-based messaging, speaking to the heart from the heart.
And we’re bringing people in and elevating them, making our community members partners in our work and our success. Slowly but surely, we’re shifting from “You pay the bill, we’ll take care of the rest!” to expressing gratitude to the public for joining the good fight:
- Water is worth it.
- Your investment matters.
- Together, we’re protecting a precious resource and the critical systems that will serve you and your family for generations to come.
Why do you think it is important to communicate about water?
We need our community’s support and advocacy for long-term investments that ensure the longevity of our system and the protection of our limited resources
Is there anything more crucial than water? Clean, safe drinking water is the foundation of a healthy community, but the work and infrastructure often go unnoticed—until there’s a disruption.
We need our community’s support and advocacy for long-term investments that ensure the longevity of our system and the protection of our limited resources.
To build that support, it’s critical that the community recognises that our success as a water utility is their success as a community. Reliable access to clean, safe water—or “that sweet, sweet life juice” as our stellar communications team is fond of calling it—is fundamental to our city’s livability, its economy, and its future.
We also have moral, ethical, and legal obligations to ensure that everyone in our community can access essential information about their drinking water. We must develop content and communication strategies that meet the needs of people with varying levels of income, education and English proficiency, differing abilities and generational experiences. To be effective, communications efforts require a lot of forethought and a decent budget.
What are the most challenging aspects of communicating water-related news?
We’ve all experienced the break-neck pace of change in communications, so I’ll cut to the chase. Today, our customers choose how they want to get their information and it’s on us to break through the static and capture a sliver of their time for water.
Here are some realities:
- We’re in constant competition for mere snippets of attention from the people responsible for funding our projects.
- We live in an increasingly polarized society that distrusts government.
- Rising costs are here to stay.
- Effective communication can be expensive.
The only way to guarantee that you can get someone’s attention these days is to pay for it through multimedia advertising, digital engagement and mailing and robust staffing of communications professionals. (Caveat: There are no guarantees!)
Which brings us to what might be the biggest challenge: Convincing the people who hold the public purse strings (the councilors, the administrators) to approve spending on communications campaigns – something that’s still a very new concept for many in the public utility world.
Could you highlight one of Portland Water Bureau’s communication success stories?
We have moral, ethical, and legal obligations to ensure that everyone in our community can access essential information about their drinking water
Like so many public agencies, we’re adapting our digital engagement to inform and engage using humour and storytelling that helps our customers see themselves in our work. (Check out “H2O”—our spin on Sabrina Carpenter’s hit song “Espresso”—featuring our mascot Drippy reminding folks to stay hydrated with Portland’s finest tap water.)
But, surely, the most effective investment the Portland Water Bureau has made in building public trust is face-to-face engagement with the people we serve.
- Watershed tours: A tour of Portland’s primary water sources, the Bull Run Watershed, is an unforgettable experience. Over just a few hours, we see people transforming from sceptics to supporters with their new understanding of the complexity, sustainability and ingenuity of our gravity-fed system. We’re creating water champions and recruiting our future water workers – students often tell us the tour inspired them to pursue science or engineering!
- Partnership with Portland State University: Each quarter, about 25 students from a variety of disciplines can join a capstone class that offers an in-depth look at our water system. By the end of the course, students understand the complexity of managing a water system, including resource protection, engineering and design, operations and maintenance, customer service, finance, and human resources. In most cases, these students become dedicated ambassadors for our work.
- Participation in community events like cultural or community-specific festivals, career and housing/home improvement fairs, and educational events like the regional Children’s Clean Water Festival.
Soon we’ll be adding to this engagement with community forums hosted by our director. This will allow us to answer the tough questions about why rates will increase, how we invest public funds to meet (and exceed) state and federal drinking water regulations, and how we’re working to address climate impacts and make our system resilient for generations to come.
Who or what organization inspires you when it comes to ways of communicating?
I’ll focus on digital engagement in the public sector, and so many organisations are doing it right: They’re amplifying stories about their employees and their communities to make sure the people they serve are represented. They’re using humour and tapping into trends to find fresh way to inform in an instant. To name a few:
- Our public libraries: Milwaukee, New York, Los Angeles.
- Transportation Safety Administration (TSA):
- Utah and Washington State Departments of Transportation
- National Park Service
Take a moment to explore, and you’ll get some laughs and some great content.